The President is responsible for the overall running of MESS. They set the direction for the society's development and growth and oversee the running of the Executive and, by extension the Portfolios. They are also the primary representative of the society to external stakeholders including MSA Clubs and Societies, the Faculty, other University bodies and sometimes external bodies. Ultimately, the President needs to have a vision and a plan for how MESS can be the best club that it can be.
The Vice President is also responsible for the smooth operation of MESS as a whole. They work closely with the President to ensure the development and growth of MESS, and assist with anything that is outside any of the other portfolios. They are the secondary representative of the society to external stakeholders and require in-depth knowledge of MESS and its operations. The Vice President also oversees the General Portfolio, consisting of the two General Representatives, as well as any sub-committees that are formed within MESS.
The Treasurer ensures the financial viability and compliance of the club to help ensure MESS can function as the great club it is. This includes budgeting, approving expenditure, managing income and grants, and completing two audits annually. Additionally, they have a valuable role in the executive decision making of the club and liaise with Clubs and Societies, our overseeing body.
The Secretary is responsible for ensuring MESS is an organised society that is compliant with its own Rules of Association and the Monash Clubs & Societies (C&S) body. Their tasks include scheduling and minuting executive and council meetings, managing MESS’ general correspondence and keeping our membership register up to date. They also lead MESS’ Marketing Portfolio, consisting of the Marketing Officers and the Publications Officer, to ensure our members are up to date and engaged with our fantastic opportunities and events.
The Academic Director oversees the MESS Academic Portfolio, including the Academic Affairs Officer, Education Officer and 2 x Mentorship Coordinators. This involves advising and monitoring the progress of the members of the Academic Portfolio, acting as a member of the executive committee, acting as the student representative of the Engineering Education Committee and seeking to expand the potential of this newly formed branch of MESS.
The Industry Director leads the MESS Industry Portfolio, comprising the Careers Guide Coordinator and Industry Officers. The responsibilities of this role include providing MESS members with high quality industry events, leading and organising MESS' annual sponsorship drive and ensuring healthy relationships with our industry partners.
The Social Director oversees the Social Portfolio of the Major Events, BBQs & Activities and Camps Coordinators, to ensure MESS offers brilliant social events for our members. They also look after MESS’ club merchandise and organise two minor events throughout the year. The minor events are typically a Trivia Night and a Bingo Night, one in each semester. There's a lot of room for new ideas in this position.
Wellbeing and Equity Director
Our inaugural Wellbeing and Equity Director will be leading our new Wellbeing and Equity Portfolio, consisting of two Wellbeing and Equity Officers.
The Academic Affairs Officer supports Engineering students inside the classroom, by designing, coordinating and running the mid-semester feedback survey across the Faculty and helping students resolve academic complaints and grievances. A big part of the role is liaising with Faculty and Department staff to implement initiatives and represent students where needed.
The Education Officer supports students outside the classroom, by increasing the availability of academic resources to all Engineering students, especially for those who are new to university. They also organise the First Year Specialisation Selection Seminar in September, study sessions and other academic events.
The two FaME Coordinators oversee the mentorship program for first year Engineering students. In 2020, FaME had 1200 first year students and over 150 mentors. As FaME Coordinator, your role is to organise and oversee the program and work with the Senior Mentors. Please note this position is elected through an interview process shortly after the MESS AGM in September.
*note: The FaME Coordinators are appointed through an application process that commences after the AGM.
Careers Guide Coordinator
The Careers Guide Coordinator is responsible for the end-to-end production of the annual MESS Careers Guide, a 100+ page publication which contains information such as company advertisements, opportunities available at Monash, advice on jobs and resumes, and other useful content for Engineering students. They will work extensively with the designer, and with multiple internal and external contacts (within Monash and the MESS Sponsorship Team, across different companies/industry partners, with printers/publishers, etc.). They will also organise the annual Careers Guide Launch event, a networking event in March with the industry partner firms featured in the Guide. The responsibilities of this role are mostly completed between the time of election and the Launch event in March, with a lot of commitment required over the summer break. However, they remain an active member of the Industry Portfolio and Sponsorship Team throughout the rest of the year.
The two Industry Officers work with the Industry Director to handle MESS’ sponsor contacts. They also organise MESS Industry events which are typically Beers with Engineers and Industry Night.
Major Events Coordinators
The Major Events Coordinators are responsible for organising and running the three largest social events of the year: The O-week party, the infamous Cocktail Night and MESS Ball. This involves correspondence with venues and deciding everything from theme to DJs to decorations, as well as promoting your events and making sure everything meets Monash policy and OHS requirements.
The Camps Coordinators’ role is to organise and run the MESS Orientation Camp, for first year Engineering students. This includes keeping in contact with the venue, booking buses and other equipment needed, planning lots of fun activities to do, and ordering food for everybody. It also involves finding volunteers and ensuring that the Camp meets safety and OHS requirements, as well as falling in line with University policy.
BBQs and Activities Coordinators
The BBQs and Activities Coordinators are responsible for running MESS’ on campus BBQs, as well as any other MESS social events that occur on campus during a normal university day. These include Welcome Back BBQs at the start of each semester and ticket launches for MESS’ major events. The organisation of a BBQ includes sourcing all the necessary supplies, providing the food and drink for patrons and ensuring that the BBQs comply with Monash policy and food safety requirements.
Wellbeing & Equity Portfolio
Wellbeing & Equity Officers
As the inaugural Wellbeing & Equity Officers, you will be responsible for continuing the development of this new Portfolio. You will work closely with the W&E Director to begin running events and initiatives, as well as developing resources. You will create strong relationships with a range of other student clubs and bodies to help give support to Monash Engineering students.
The Publications Officer designs and produces any visual graphics required for Facebook events, social media posts, posters and newsletters. They work closely with all Portfolios to ensure MESS’ events, publications and communications with members are engaging and eye-catching.
The two Marketing Officers coordinate all MESS social media, email and website marketing activities. This includes the creation of social media events, social media posts, website maintenance and email newsletter distribution. The Marketing Officer (Social and W&E) will be responsible for all marketing activities to do with the Social and W&E portfolios: Instagram posts, Social and W&E Facebook events, posts and newsletters. The Marketing Officer (Industry and Academic) will be responsible for Industry and Academic marketing: LinkedIn posts, Academic and Industry Facebook events, posts, and newsletters. These roles will be elected separately but will work closely together.
The Assistant Treasurer assists the operations of the Treasurer, and manages the grants given to MESS throughout the year. Grants reduce MESS’ expenditure, making for better events and opportunities.
The General Representatives work to support and offer help to all the different portfolios of MESS. This can include, working within the sponsorship team and organising industry, academic and social events.